PRIVACY POLICY

We are very pleased about your interest in our company. Data protection is of particular importance to the management of Gerner & Coll. GmbH & Co. KG. Use of the website of Gerner & Coll. GmbH & Co. KG is generally possible without providing any personal data. However, if a data subject wants to use special services via our website, processing of personal data may become necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as name, address, email address or telephone number of a data subject, is always in line with the General Data Protection Regulation (GDPR) and in accordance with country-specific data protection regulations applicable to Gerner & Coll. GmbH & Co. KG. With this privacy policy, our company aims to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed about their rights.

Gerner & Coll. GmbH & Co. KG, as the controller for processing, has implemented numerous technical and organizational measures to ensure the most complete protection possible of personal data processed via this website. Nevertheless, internet-based data transmissions can have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us via alternative means, e.g., by telephone.

1. Definitions

This privacy policy is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). We aim to ensure that it is easy to read and understand for the public, our customers and business partners.

Key terms include:

Personal data: Any information relating to an identified or identifiable natural person.
Data subject: Any identified or identifiable natural person whose personal data is processed.
Processing: Any operation performed on personal data, whether or not by automated means.
Restriction of processing: Marking stored personal data with the aim of limiting its future processing.
Profiling: Any form of automated processing to evaluate personal aspects of a person.
Pseudonymisation: Processing of personal data so it can no longer be attributed to a specific data subject without additional information.
Controller: The natural or legal person that determines the purposes and means of processing personal data.
Processor: A person or entity that processes personal data on behalf of the controller.
Recipient: A person or body to whom personal data is disclosed.
Third party: A person or body other than the data subject, controller or processor.
Consent: Freely given, informed and unambiguous indication of the data subject’s wishes.

2. Name and Address of the Controller

Gerner & Coll. GmbH & Co. KG
Sonnenberger Straße 9
65193 Wiesbaden
Germany
Tel.: +49 611 205710
Email: vw@gvg-advisors.de
Website: www.gvg-advisors.de

3. Cookies

The websites of Gerner & Coll. GmbH & Co. KG use cookies – small text files stored via the browser. Cookies allow us to recognize users and make our website more user-friendly, such as remembering login data or items in a shopping cart.

Users can prevent the setting of cookies by adjusting browser settings and may also delete previously set cookies. If cookies are disabled, some website features may not be fully functional.

4. Collection of General Data and Information

When the website is accessed, it collects general information such as:

Browser type/version
Operating system
Referrer URL
Sub-pages visited
Date and time of access
IP address
ISP
Other similar data

These data are stored in server log files and are used to maintain service integrity, improve website function, and assist law enforcement if necessary. They are stored separately from personal data.

5. Registration on the Website

Users may register by providing personal data, which are used solely for internal purposes. Additional data such as the user’s IP address and timestamp may also be stored to prevent misuse. Registered users can modify or delete their data at any time.

6. Newsletter Subscription

Users can subscribe to our newsletter. The subscription process requires double opt-in confirmation. We collect data such as IP address, timestamp, and the email address used. Data is used only for sending newsletters and not shared with third parties. Users can unsubscribe and withdraw consent at any time.

7. Newsletter Tracking

Our newsletters contain tracking pixels (tiny graphics embedded in emails) to analyze which emails are opened and which links are clicked. This helps us tailor future newsletters. Consent can be withdrawn at any time.

8. Contact via the Website

If you contact us via email or form, the data you voluntarily provide will be stored for the purpose of processing or responding. No data will be shared with third parties.

9. Routine Erasure and Blocking of Personal Data

Personal data is only stored for as long as necessary or legally required. Once the purpose or legal retention period expires, data is routinely deleted or blocked.

10. Rights of the Data Subject

Under the GDPR, you have the right to:

Confirmation of whether your personal data is being processed
Access your data and processing details
Rectify inaccurate data
Request erasure of your data
Restrict data processing
Data portability
Object to processing, especially for direct marketing
Not be subject to automated decision-making, including profiling
Withdraw consent at any time

To exercise any of these rights, contact any employee of Gerner & Coll. GmbH & Co. KG.

11. Data Protection in Applications and Hiring

Applicant data is processed for recruitment. If a contract is concluded, the data is stored for employment purposes. If not, it is deleted two months after rejection unless required for legal defense (e.g., under the General Equal Treatment Act).

12. Legal Basis for Processing

Processing is based on Art. 6 of the GDPR, depending on the context:

Art. 6(1)(a): Consent
Art. 6(1)(b): Contractual necessity
Art. 6(1)(c): Legal obligation
Art. 6(1)(d): Vital interests
Art. 6(1)(f): Legitimate interest

13. Legitimate Interests

If processing is based on legitimate interests under Art. 6(1)(f), it is for the well-being of our employees and shareholders.

14. Retention Period

Data retention is based on statutory retention periods. After expiration, data is deleted unless needed for contract fulfillment or initiation.

15. Requirement to Provide Data

In some cases, providing personal data is legally or contractually required. Failure to provide such data may prevent contract execution. Individuals will be informed case-by-case.

16. Automated Decision-Making

As a responsible company, we do not use automated decision-making or profiling.

This privacy policy was generated by the privacy policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH in cooperation with IT and data protection lawyer Christian Solmecke.